the Eisenhower Decision Matrix for Prioritization

the Eisenhower Decision Matrix for Prioritization

I’ve got a ton of stuff to do. What do I do first? My inbox is full of requests! Everything seems important! When will I get the time to do this? Wouldn’t it be pleasant to have a system in place to help us make sense of everything we’re asked to do? Today I go over the Eisenhower Decision matrix.

 

Check out the accompanying podcast here:

First: Categorize your Tasks

Urgency – How urgent is this task?

  • High Urgency means it needs to be done now
  • Low Urgency means it can wait

Importance – How important is this task / Impact – How impactful is this task?

  • High importance
  • Low importance

Take your inbox items and lay them out. In this example, I’m using sticky notes. I have several here.

inbox

  • Bathroom renovation due to shower leaks
  • Car oil change
  • Update jayraguda.com website
  • Fix broken toilet flushing mechanism
  • Finally watch the movie Clue
  • Write a new song
  • Clean up the garage
  • Reorganize my tech knick nack drawer
  • Fix microwave shelf in kitchen

So, next I’ll simply assess their Urgency and Importance

inbox prioritized

  • Bathroom renovation due to shower leaks (High Importance, Low Urgency)
  • Car oil change (High Importance, Low Urgency)
  • Update jayraguda.com website (High Importance,High Urgency)
  • Fix broken toilet flushing mechanism (High Importance, High Urgency)
  • Finally watch the movie Clue (Low Importance, Low Urgency)
  • Write a new song (Hi I, Lo U)
  • Clean up the garage (Hi I, Hi U)
  • Reorganize my tech knick nack drawer (Low I, Low Urg)
  • Fix microwave shelf in kitchen (hi I, Hi U)

Second: Place your tasks on the matrix

Next you’ll want to draw a 2×2 grid (much like a tick tack toe Grid)

X- axis of this grid will be Importance

Y- axis of this grid will be Urgency

Q1 – High Importance, High Urgency – This is super important stuff and super urgent. DO THESE FIRST

Q2 – High Importance, Low Urgency – This is super important stuff but not urgent you have time. SCHEDULE THESE AND PLAN THEM OUT.

Q3 – Low Importance, High Urgency – This not important stuff but also urgent. DELEGATE THESE IF YOU CAN, otherwise do these later (Schedule)

Q4 – Low Importance, Low Urgency – This not important stuff and also not urgent. Yeah, these are nice to haves or time-wasters. (Depending on the context of the task of course) Consider either not doing them or putting them back into your inbox for later reprioritization.

empty eisenhower matrix

Now here’s the fun part – depending on where they lie on this quadrant is the recommended action.

Take your stickies and put them into their representative quadrants.

animated prioritization

Final Eisenhower Matrix

  • Bathroom renovation due to shower leaks (High Importance, Low Urgency) Q2 – I will schedule that
  • Car oil change (High Importance, Low Urgency) – Q2 – Schedule that in
  • Update jayraguda.com website (High Importance, Hi Urgency) – Q1 Schedule
  • Fix broken toilet flushing mechanism (High Importance, High Urgency) – Q1 – I will do that today.
  • Finally watch the movie Clue (Low Importance, Low Urgency) – Q4 – nice to have, if I have time, I’ll do it if not — i can through it back into the inbox, 
  • Write a new song (Hi I, Lo U) – Q3 – Schedule some time this long weekend to throw some stuff together.
  • Clean up the garage (Hi I, Hi U) – Q1 – Gotta do this this weekend.
  • Reorganize my tech knick nack drawer (Low I, Low Urg) – Q4 – back into inbox
  • Fix microwave shelf in kitchen (hi I, Hi U) – Q1

Third: Execute

More Resources:

Introducing the Eisenhower Matrix

Leave a reply

Your email address will not be published. Required fields are marked *